The Groves HOA Board of Directors may create such committees as it deems necessary, to advise and assist the Board in carrying out its responsibilities. All committees so designated shall be created by action of a majority of the directors present at a meeting at which a quorum is present. All members of such committees shall similarly be appointed by action of a majority of directors.
This Policy shall not apply to the Architectural Control Committee. The Architectural Control Committee, however, may incorporate sections of this Policy into its charter as appropriate, subject to approval by the Board of Directors.
- A Standing Committee is a permanent committee created by Board adoption of a Committee Charter, which shall define the committee’s Purpose, Membership and Structure, Duties and Responsibilities, and Meeting requirements. Unless otherwise documented in the Association’s Bylaws such committee charters shall be incorporated into of this Policy Manual. A standing committee may only be dissolved by action of a majority of the directors present at a meeting at which a quorum is present.
- A Temporary or Ad Hoc Committee is a committee created by the Board of Directors to serve a specific purpose or perform a specific task, usually within a designated time period. The Board resolution to create a Temporary or Ad Hoc committee shall specify the task assigned to the committee, and the timeframe for completion (committee “charge”). Temporary or Ad Hoc committees shall be dissolved without further action when a final report has been presented to, and accepted by, the Board of Directors.
- An Advisory Committee is a standing or temporary committee established to advise the Board of Directors on matters relating to the operation of the Association. Unless specifically designated as Operating Committees, by Committee Charter or by resolution of the Board of Directors, all committees of the Board shall be advisory in nature.
- An Operating Committee is a standing or temporary committee authorized to act on specific matters on behalf of the Board of Directors.